ABOUT

GOVERNANCE

 

THE GENERAL MEETING

 

1. A General Meeting (GM) to be convened by the Board and attended by representatives of the OIC-CERT Full Members and General Members.
2. Professional Members, Affiliate Members and Commercial Members will attend the GM by invitation.
3. During the GM, the overall directions / policies of the OIC-CERT will be defined.  The election of Board members, and acceptance / approval of reports from the Board including any other related policy issues will be addressed.
4. The GM will be held at least once in two years.
5. The GM quorum will be at least half of the OIC-CERT Full Members present or represented via proxies.  Each OIC-CERT Full Member is allowed to hold up to two (2) proxies only.
6. In the event of a deadlock between Full Members on any issues, the General Members will be allowed to cast votes on that issue so as to resolve such dead lock.

 

 

THE OIC-CERT BOARD

 

1. A maximum of seven (7) representatives will be elected by the OIC-CERT Full Members during the GM to be on the OIC-CERT Board (Board).
2. Appointed for a term of 2 years and will be responsible for the orientation and management of the OIC-CERT.
3. An election for new Board Members will be held at the end of their term.
4. The Board will meet regularly, usually via teleconference at least once in two (2) months and will meet in person at least twice annually or more often if required.
5. The Board meetings can convene if 5/7 of the Board Members are present at the meeting or represented via proxy.  Each Board Member can hold only one (1) proxy for the meeting.
6. The Board may form sub committees consisting of various OIC-CERT members for the implementation of OIC-CERT activities.
7. The OIC-CERT Term of Reference (ToR) governs the running of the Board.  The OIC-CERT ToR can only be amended during the GM or EGM.
8. Upon the unsatisfactory participation of a Board Member, the Board will convene to evaluate the said Board Member’s position and to take any action deem fit such as removal of the Member from the Board.
9. For the Board election purposes, refer the OIC-CERT ToR for Election Procedures.

 

 

THE OIC-CERT CHAIR

 

1. The OIC-CERT Chair (Chair) is a Board member elected by majority votes by the Board.
2. The Chair will be appointed for a term of 2 years and at the end of the term, the Board will elect a new Chair.
3. The Chair is responsible for the coordination of the Board and act as the point of contact for the OIC-CERT.
4. The Chair can appoint any individuals deem fit to serve as “Advisor to the Chair” to provide the necessary advices to the Chair.
5. For the Chair election purposes, refer the OIC-CERT ToR for Election Procedures.

 

 

OIC-CERT DEPUTY CHAIR

 

1. The OIC-CERT Deputy Chair is a Board member elected by majority votes by the Board.
2. The Deputy Chair will carry on the responsibilities of the Chair in his absence, and carrying additional responsibilities as determined by the Chair.
3. The Deputy Chair will be appointed for a term of 2 years and at the end of the term, the Board will elect a new Deputy Chair.
4. For the Deputy Chair election purposes, refer the OIC-CERT ToR for Election Procedures.

 

 

THE OIC-CERT PERMANENT SECRETARIAT

 

1. The Permanent Secretariat (Secretariat) position will be held by CyberSecurity Malaysia.
2. The Secretariat is responsible for providing:

• A primary and general contact point for the OIC-CERT;
• Coordination for the activities of the OIC-CERT;
• Maintenance of the OIC-CERT records and membership information;
• General guidance for prospective members and other interested parties;
• An administrative point for the OIC-CERT; and
• Maintenance of the OIC-CERT web site, e-mail lists and related resources.

3. The Board will approve the Secretariat’s tasks.
4. The Secretariat is not authorized to make policy and strategic decisions, enter into strategic relationships or otherwise make major investment decisions on behalf of the OIC-CERT.
5. The Secretariat will limit itself to enacting administrative and related decisions to facilitate the normal day-to-day activities and / or initiatives, programs or projects approved by the Board.
6. The Secretariat is a Board member.