THE GENERAL MEETING
- A General Meeting (GM) to be convened by the Board and attended by representatives of the OIC-CERT Full Members and General Members.
- Professional Members, Affiliate Members and Commercial Members will attend the GM by invitation.
- During the GM, the overall directions / policies of the OIC-CERT will be defined. The election of Board members, and acceptance / approval of reports from the Board including any other related policy issues will be addressed.
- The GM will be held at least once in two years.
- The GM quorum will be at least half of the OIC-CERT Full Members present or represented via proxies. Each OIC-CERT Full Member is allowed to hold up to two (2) proxies only.
- In the event of a deadlock between Full Members on any issues, the General Members will be allowed to cast votes on that issue so as to resolve such dead lock.
THE OIC-CERT BOARD
- A maximum of seven (7) representatives will be elected by the OIC-CERT Full Members during the GM to be on the OIC-CERT Board (Board).
- Appointed for a term of 2 years and will be responsible for the orientation and management of the OIC-CERT.
- An election for new Board Members will be held at the end of their term.
- The Board will meet regularly, usually via teleconference at least once in two (2) months and will meet in person at least twice annually or more often if required.
- The Board meetings can convene if 5/7 of the Board Members are present at the meeting or represented via proxy. Each Board Member can hold only one (1) proxy for the meeting.
- The Board may form sub committees consisting of various OIC-CERT members for the implementation of OIC-CERT activities.
- The OIC-CERT Term of Reference (ToR) governs the running of the Board. The OIC-CERT ToR can only be amended during the GM or EGM.
- Upon the unsatisfactory participation of a Board Member, the Board will convene to evaluate the said Board Member’s position and to take any action deem fit such as removal of the Member from the Board.
- For the Board election purposes, refer the OIC-CERT ToR for Election Procedures.
THE OIC-CERT CHAIR
- The OIC-CERT Chair (Chair) is a Board member elected by majority votes by the Board.
- The Chair will be appointed for a term of 2 years and at the end of the term, the Board will elect a new Chair.
- The Chair is responsible for the coordination of the Board and act as the point of contact for the OIC-CERT.
- The Chair can appoint any individuals deem fit to serve as “Advisor to the Chair” to provide the necessary advices to the Chair.
- For the Chair election purposes, refer the OIC-CERT ToR for Election Procedures.
OIC-CERT DEPUTY CHAIR
- The OIC-CERT Deputy Chair is a Board member elected by majority votes by the Board.
- The Deputy Chair will carry on the responsibilities of the Chair in his absence, and carrying additional responsibilities as determined by the Chair.
- The Deputy Chair will be appointed for a term of 2 years and at the end of the term, the Board will elect a new Deputy Chair.
- For the Deputy Chair election purposes, refer the OIC-CERT ToR for Election Procedures.
THE OIC-CERT PERMANENT SECRETARIAT
- The Permanent Secretariat (Secretariat) position will be held by CyberSecurity Malaysia.
- The Secretariat is responsible for providing:
- A primary and general contact point for the OIC-CERT;
- Coordination for the activities of the OIC-CERT;
- Maintenance of the OIC-CERT records and membership information;
- General guidance for prospective members and other interested parties;
- An administrative point for the OIC-CERT; and
- Maintenance of the OIC-CERT web site, e-mail lists and related resources.
- The Board will approve the Secretariat’s tasks.
- The Secretariat is not authorized to make policy and strategic decisions, enter into strategic relationships or otherwise make major investment decisions on behalf of the OIC-CERT.
- The Secretariat will limit itself to enacting administrative and related decisions to facilitate the normal day-to-day activities and / or initiatives, programs or projects approved by the Board.
- The Secretariat is a Board member.