THE ANNUAL GENERAL MEETING
- A General Meeting (GM) will be convened and attended by at least a minimum quorum of all representatives of the OIC-CERT Full and General Members.
- Professional Members, Affiliate members and Commercial Members will attend the GM by invitation.
- During the GM, overall policies of OIC-CERT will be defined, election of the Board members, and acceptance/ approval of reports from the Board including any other related policy issues will be addressed.
- The GM will be held at least once in two years.
- GM quorum will be considered as valid if at least half of OIC-CERT Full Members are present or represented via proxies. Each OIC-CERT Full Member is allowed to hold up to two (2) proxies only.
- In the event of deadlock between Full members on any issue, the General members will be allowed to cast votes on that issue so as to resolve such dead lock.
- A maximum of 7 representatives elected by OIC-CERT Full Members during the General Meeting.
- Professional Members with honorary status may join the Board meeting by invitation only, solely to give advice on OIC-CERT activities and way forward.
- Appointed for a term of 2 years and will be responsible for the orientation and management of the OIC-CERT.
- An election for a new Board will be held at the end of term.
- The Board will meet regularly, usually via a teleconference, and will meet in person at least twice annually or more often as required.
- The Board meetings can convene if 5/7 of the Board members are present at the meeting or represented via proxy. Each Board member is allowed to hold only one (1) proxy.
- The Board may form sub committees consisting of various OIC-CERT members for the implementation of OIC-CERT activities.
- The OIC-CERT ToR governs the running of the Board. The OIC-CERT ToR can only be amended during the GM or EGM.
- For election purposes, refer the ToR for Election Procedures.
- The Chair is a Board member elected by majority votes by the Board.
- The Chair will be appointed for a term of 2 years and at the end of term, the Board will elect a new Chair.
- The Chair is responsible for the coordination of the Board and act as the point of contact for the OIC-CERT.
- The Chair can appoint any parties deem fit to serve as advisor to the Chair and provide the necessary advices.
- For election purposes, refer the ToR for Election Procedures
THE PERMANENT SECRETARIAT
- The Permanent Secretariat position will be held by CyberSecurity Malaysia.
- The Permanent Secretariat is a Board member.
- Responsible for providing:
- A primary and general contact point for the OIC-CERT;
- Coordinate the activities of the OIC-CERT;
- Maintain the OIC-CERT records and membership information;
- Provide general guidance for prospective members and other interested parties;
- Serve as an administrative point for OIC-CERT;
- Maintain the OIC-CERT web site, e-mail lists and related resources.
- The Board will approve the Secretariat's tasks.
- The Secretariat is not authorized to make policy and strategic decisions, enter into strategic relationships or otherwise make major investment decisions on behalf of OIC-CERT.
- The OIC-CERT Secretariat will limit itself to enacting administrative and related decisions to facilitate normal day-to-day activities and / or initiatives, programs or projects approved by the Board.